Determine the purpose of the meeting.Its members can come, for example, to produce a preliminary exchange of views, to hear a report on the state of affairs, to make recommendations to address any issues or take these questions.The theme of the meeting should be of interest to every participant of the meeting.
Make the program of the meeting.It specify list of issues that need to hear and discuss his progress.Should only discuss those issues that can not be solved in due course.Distribute the provisional agenda of the meeting to all participants and listen to their suggestions and comments on the theme and agenda o
f the meeting.Adjust the agenda, taking into account the wishes expressed.
determine the place, time and mode of the meeting.Assign the rapporteurs and those responsible for each issue stated in the agenda.Ask presenters submit abstracts in advance of their reports.Identify the rules of the meeting indicate the time allotted for discussion of each issue.Send out the final version of the agenda and program of the meeting to each participant.
If necessary, send this to participants abstracts that will be presented at the meeting, projects intended to decisions that help information and analytical materials.
Consider the question of how best to seat the meeting, to reduce the possibility of conflicts to a minimum.Psychologists have noticed that often come into conflicts and disputes the people sitting facing each other, at least - the ones that sit beside.Consider this factor.
presiding Determine who will be able to hold a meeting so that all issues have been resolved, and the best way in the shortest time.To do this, it should provide constructive solutions coming from each participant in the meeting and make the discussion of the nature of the business.
Provide a rigorous procedure for the implementation of the program of the meeting and it will take quite successfully, and the decisions made will be effective.